: : Frequently Asked Questions : :

:::. What is textBEAST Clinical Scribe?

textBEAST Clinical Scribe is an advanced document automation software application tailored for clinical documentation. Document automation software has been used by various professions to simplify the construction of documents by assembling optional components based on software-driven data entry screens. textBEAST Clinical Scribe takes this technology to a higher level that goes beyond the ability to assemble text from predetermined sentences and text blocks. It allows the user to construct custom sentences from an array of phrases and words determined by the user.

:::. Why is document automation important for the health care professional?

With the spreading use of electronic medical record (EMR) software, clinicians are forced to enter information electronically. While handwritten notes and dictation were sufficient in the past, these methods are no longer viable. Handwriting cannot be used for obvious reasons, and dictation involves additional steps to retrieve, proofread, and finalize notes. Automation allows entry of the routine components of a clinical note rapidly and reliably, allowing more time to carefully document the unique aspects of a case.

:::. How can textBEAST Clinical Scribe be used with my EMR?

Notes created with textBEAST can be easily pasted into appropriate sections of any EMR, by just clicking the export button on textBEAST and then using the standard Windows paste command (right-click then paste using the mouse, or using the keyboard shortcut ctrl+v) within the EMR.

textBEAST Clinical Scribe can also run from a USB memory stick without the need for installation of any files onto the host computer. Thus, it allows portable storage of templates, which can be used at multiple locations that may not have the same EMR.

:::. How is this different from templates I can use in a word processor or EMR?

Templates within EMR software or word processors typically rely on the user to use text shortcuts, and then manually substitute/delete text. This can lead to a number of errors and inconsistencies within notes, and in a worst-case scenario, can have legal implications. The resulting note also reads poorly, often with a series of sentences requiring the clinician to insert "yes/no" or "does/does not" to complete sentences describing symptoms or physical findings, often with amateurish results.

When running a textBEAST template, the user is guided through a series of data entry screens to create the final note, without a need to manually (and unreliably) delete/modify sections. Sentence structure can also be modified depending on the selected options, unlike simple drop-down variables, which are limited within a fixed structure. The resulting sentences are meaningfully constructed and do not sound robotic.

Setting up and modifying a template with textBEAST is also much more flexible. There are many convenient options that allow tremendous flexibility in the construction of notes/documents, with results that are not only more accurate, but sound more human-written than software-generated.

:::. Can textBEAST be used for non-clinical purposes?

Although designed for use by health care professionals, textBEAST can be used to automate any type of document by converting selected options from a multiple choice menu into narrative text.

:::. Are there any ready-to-use templates available?

We currently have a Psychiatry Module and are developing templates for other clinical specialties, including Neuropsychology. Please contact us if you would like assistance in the development of custom templates for your practice.